Job Highlights

• 2+ years’ experience in healthcare, pharmaceutical, or milk formula industry as an administrative assistant
• Strong background in sales/marketing support and event coordination
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAP system

Job Summary

We are seeking a highly organized and detail-oriented Medical and Engagement Executive to support our medical marketing initiatives. This role combines sales administration and event coordination, ensuring seamless execution of medical engagement activities, promotional events, and internal operations. The successful candidate will play a vital role in supporting both commercial and engagement functions within the FMCG sector.

Key Responsibilities

• Administrative Support: Handle customer sales order processing, vendor purchase orders, and goods receipt in SAP. Manage team calendars, schedule meetings, and prepare reports.
• Cross-Department Coordination: Work closely with internal teams to ensure timely delivery of products and services.
• Event Coordination: Assist in planning and executing healthcare and prenatal events, including conferences and promotional activities. Manage logistics such as venue booking, catering, and transportation.
• Document & Inventory Management: Maintain organized records and monitor promotional material inventory (brochures, leaflets), ensuring timely replenishment.
• Vendor Liaison: Coordinate with suppliers and service providers to secure timely delivery of event and campaign requirements.
• Data Entry & Analysis: Input and analyze data related to marketing campaigns and event performance.
• Travel Arrangements: Organize travel and accommodation for team members attending events or meetings.

Requirements

• High school diploma or equivalent; additional qualifications in office administration or marketing are an advantage.
• Minimum 2 years’ experience as an administrative assistant, preferably in healthcare, pharmaceutical, or FMCG (milk formula) industry.
• Strong organizational skills with keen attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); advanced Excel skills are a plus.
• Familiarity with SAP or similar ERP systems preferred.
• Professional, proactive, and friendly demeanor with strong interpersonal skills.

*** Interested candidates please send your cv to joan.c@levin.hk or contact us at 2520 0845.

For more job openings, please visit our website: www.levin.com.hk