Roles

• Manage day-to-day administrative operations and office routines.
• Coordinate the daily activities of the company.

Responsibilities

• Handle phone calls received from the company’s general line
• Answer the door, greet guests, and serve tea and coffee
• Collect, sort and distribute incoming and outgoing mails
• Arrange and coordinate courier services
• Handle meeting room booking
• Conduct stock taking and place orders for stationery/pantry items
• Maintain office equipment and ensure workplace safety
• Liaise with external vendors/suppliers and provide general office/facilities support.
• Coordinate onboarding logistics for new employees (e.g. mobile phone, computer, email, name cards, corporate credit cards)
• Arrange washroom cards/keys in coordination with the building management and manage office key control
• Handle petty cash operations according to company procedures.
• Support the Chief Executive and other senior executives, including scheduling of appointments, arranging travel and entertainment, coordinating meetings, preparing presentation materials, and filing documents
• Perform other ad hoc tasks as assigned

Requirements

• 2-3 years of relevant experience in secretarial / office administrative support
• Excellent communication / interpersonal skills with good command of both English & Chinese
• Immediate availability is highly preferred

Apply Now
Send your CV to:  winsome.choi@levin.hk
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