Job Highlights

• 2+ years’ experience in healthcare, pharmaceutical, or milk formula industry as an administrative assistant
• Strong background in sales/marketing support and event coordination
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAP system

Job Summary

We are seeking a highly organized and detail-oriented Medical and Engagement Executive to support our medical marketing initiatives. This role will be a 1-year contract role under a third-party employment with combining sales administration and event coordination, ensuring seamless execution of medical engagement activities, promotional events, and internal operations. The successful candidate will play a vital role in supporting both commercial and engagement functions within the FMCG sector.

Key Responsibilities

• Administrative Support: Handle customer sales order processing, vendor purchase orders, and goods receipt in SAP. Manage team calendars, schedule meetings, and prepare reports.
• Cross-Department Coordination: Work closely with internal teams to ensure timely delivery of products and services.
• Event Coordination: Assist in planning and executing healthcare and prenatal events, including conferences and promotional activities. Manage logistics such as venue booking, catering, and transportation.
• Document & Inventory Management: Maintain organized records and monitor promotional material inventory (brochures, leaflets), ensuring timely replenishment.
• Vendor Liaison: Coordinate with suppliers and service providers to secure timely delivery of event and campaign requirements.
• Data Entry & Analysis: Input and analyze data related to marketing campaigns and event performance.
• Travel Arrangements: Organize travel and accommodation for team members attending events or meetings.

Requirements

• High school diploma or equivalent; additional qualifications in office administration or marketing are an advantage.
• Minimum 2 years’ experience as an administrative assistant, preferably in healthcare, pharmaceutical, or FMCG (milk formula) industry.
• Strong organizational skills with keen attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); advanced Excel skills are a plus.
• Familiarity with SAP or similar ERP systems preferred.
• Professional, proactive, and friendly demeanor with strong interpersonal skills.

What’s In It For You

• Contract Completion Bonus
• 5-Day Work Week
• Early Off Friday
• Annual Leave
• Personal Leave
• Birthday Leave
• Staff Benefits

*** Interested candidates please send your cv to meilui1@levin.hk or contact us at 2520 0064.

For more job openings, please visit our website: www.levin.com.hk